On May 1st 2016 we held our Semi-Annual meeting in which we talked about the business of the church, elected new council members and blessed, and worshipped together. Below you will find a video of the event and documents that were handed out to all those gathered.
Missed the May Meeting? Watch the full Event!
January through March 2016 Financials
First Lutheran Community Church Semi-Annual Congregation Meeting 31 January 2016 Minutes
Commenced Service and Meeting 9:30 AM
Important reminder that our church business is part of our church lives.
No annual meeting minutes are available from the May Semi-Annual Meeting, therefore we cannot vote to approve them.
Passed around the Clipboard for sign-ins.
Karen Spellman discussed Noah’s Ark Pre-School – 9:35 AM
2015 was an up and down year with just 41-43 students enrolled last May. The Finance
Committee asked for a plan to recover. Last year this time Noah’s Ark Pre-School was $2,200 in the red. This year, the Pre-School is over $7,000 in the black. We have with 73 students this year.
We repainted the pre-school classrooms. We now need to replace older non-efficient toilets whose tanks are old and big and take a long time to refill.
We added 1 more teaching assistant as a backup. So the staff now consists of 3 Teaching Assistants, Karen and 1 other full time teacher.
The brunch after the meeting is being put on by the pre-school as a fundraiser.
Bree Armentrout discussed Noah’s Ark Day Care – 9:39 AM
Mentioned that Amanda McKinney is her Co-Director. Ended 2015 with a significant
profit of over $30,000. They now have 20 employees and have 75 children enrolled from ages of 1-month to 12-years. They recently had the State evaluation and it found no deficiencies after having 8 pages of problems in the previous evaluation.
This past fall, the main area and the hallways were painted, and it looks great.
Paul Gaudette was assigned as the Daycare Manager.
Dixie Douthit and Sharon Bacon took on the role as the Council liaison with Daycare.
They conducted interviews and learned where the problems were and helped to implement plans that turned things around.
Children’s message – Pastor Adrian – 9:43 AM
Greet your neighbor – 9:50 AM
Our Gospel for the day – 9:54 AM Luke 4:21-30
Message “Chalk on the chalkboard” – Pastor Adrian 9:56 AM
We spend too much time discussing the color of the chalk or how it was written rather
than discussing what was written. We are positioned for growth
We are the church that other local churches send people to when people need help.
Review of the Annual Report Packet and Year Highlights & Challenges – Jeff Robinson 10:05 AM
Introduced the Council and thanked them. Budget: We are in a good place. Transformational Ministry has done good things. Pre-school is doing great – Good reputation in the community. Daycare is doing great – People are looking at what we are doing. We fenced in the grass play area. Considering providing a covered area with a concrete pad that can be used for church events and birthday parties. We painted the preschool and daycare. With the landscaping, the outside looks great. Thank you to Nancy McCord and her folks for all the work. We had to remove trees out front because they were dead. Nadia is stepping down as the Community Resource Manager, and we have interviewed 3 people. All look promising. Nadia is also stepping down as the Youth Director, and we are hoping to hire someone in the very near future. We are in a good spot. Thank you! Also, Sarah and Troy had their second son, Bennett Cook this past week.
Offering 10:17 AM
State of the Facilities Paul Gaudette 10:19 AM
We are doing well with our facilities. We are in a good spot with no need of major
repairs at present. The sanctuary has a new roof which cost over $8000. Only one section of roof remains to be replaced, the big side of the Parish Hall. The outside of the church does need painting badly, but we will get to it. The parking lot also needs to be resurfaced. Maybe we can do it in sections. In the future, we could possibly use solar panels for electricity and maybe sell some power back to Puget Sound Energy. Thank you to a lot of people. When the old courtyard bench collapsed. Bill Oldman built a new one. Finance team – books are pristine. Needed a vault for Daycare payments, and one was built. Thank you Jeff because you get stuff done. We are one big family and Paul is proud to be a part of it.
Budget – Nancy Rollins Treasurer and Fred Seidel is Assistant Treasurer 10:23 AM
A budget is a working document – not a hard and fast prescription for spending. Our
financial condition is improved over December 2014, in spite of a decrease in General giving of almost $11,000. Income from the lease of the Ministry Center plus the Transformational Ministries Grant made the difference. We are current in our bills, but Nancy is still sometimes worried about whether we can cover month-end payroll and payroll taxes, yet she reminds herself of the dramatic change since our financial crisis in 2012. She thanks God, and each of the members for their part in achieving the growth.
We now have Refinance Reserves savings of $7,500 to cover most fees if we chose to refinance our mortgage instead of allowing auto-reset on September 1st. We have Operational Reserves savings of $1,000. We transferred $7,500 to Designated Funds Major Maintenance, plus the gifts of the members, which covered expenses of replacing west side sanctuary roof, refit of parking lot lights to LEDs, and many other necessary repairs. We will continue to add to these reserves and to the Major Maintenance Fund.
Income from the Transformational Ministry Grant will be less in 2016, but unused funds from prior years will be used to cover outreach and the salary of the Community Resource Coordinator. It is hoped other churches and public service organizations will join in supporting this outreach. The Community Aid fund has grown to over $3,700.
A change this year is that the cost of landscaping has been moved into the General Budget. All remaining money in Designated Funds. Landscaping will offset General Fund landscape expense.
Nancy moved to accept the budget. Several unidentified members seconded the motion.
Fred Seidel led the Budget Discussion: We were blessed with additional funds last January when a former member that passed away left $10,622 of insurance to the Church. These fund were added to the Church Endowment Fund. We are saving money in the Major Maintenance Fund and saving to pay for a possible Refinance of our adjustable rate mortgage. Between the end of 2014 and end of 2015, our net assets went up $198,000.
Pledges have gone down the past couple of years. At this point in 2014, we had 113 pledges for $239,000. At this point in 2015, we had 84 pledges for $201,000. And now at the end of January we have 66 pledges for $157,000.
Transformational Ministries Grant funds are used to fund Nadia’s position. A question was asked, “What does the Transformational Ministries Grant fund?” The answer is the primary use of the funds is to pay for the salaries for the people doing Transformational Ministry work. We need to plan for paying those salaries when the grant runs out next year.
A vote to approve the budget was then taken. All approved the except one unidentified person near the back voting No.
Final last words and Adjourned at 10:46 AM Lord’s Prayer and Blessings 10:49 AM