First Lutheran Community Church Council Meeting Minutes for 15 December 2016
Attendees: Jeff Robinson (President), Dixie Douthit (Vice President), Pastor Adrian Bonaro,
Sharon Bacon, Nancy Rollins, Pam Hess, Jim Demott, Lorraine Olsen, Cindy Bilyeu, and Paul
Absentees: Fredericka Nordeen, Wade Schmidt (Secretary), Troy Cook, and Marcie Martin
Guests: Fred Seidel,
1. CALL TO ORDER (Jeff) (7:06PM)
2. OPENING DEVOTIONS (Pastor Adrian): Shared Highs and Lows
3. APPROVAL OF THE MINUTES FROM NOVEMBER’S MEETING (Jeff)
Nancy motioned that the minutes from the November meeting be approved, subject to the
small spelling correction emailed by Wade.
Dixie seconded the motion. Unanimously approved by voice vote.
A. President’s Report (Jeff): Discussed upcoming congregational meeting, asking for
suggestions for highs and lows.
B. Pastor’s Report (Pastor Adrian)
1) Youth group beginning to increase
2) Pledges doing well – The final pledge for 2016 was 83 families for $199,760.
3) Generosity Team will meet again in January. They plan to send reminder letters to those
who pledged in 2016, but have had no response for 2017.
4) Continue to work on getting bids for parking lot.
5) Attendance has been high
6) No new members this month but expect more in future
7) Grief group has had a great response and great people. Marj doing great work The Blue
Christmas service was held for those grieving
8) Kitsap faith alliance – with 5 or 6 churches/pastors meeting once a month and has met
with the mayor. Emergency shelter- Methodist church downtown looking toward providing.
Churches working together to help with supplies, insurance, training, and volunteers.
9) Closer to having a tiny house location. Still no community showers. Currently using the
mobile showers. Then after the first of the year, hopefully will move over to our church.
Partnering with BITS and other organizations.
10) Still don’t know about Christmas dinner for homeless.
11) Mayor wants to get something going for the homeless as well therefore lots of partners.
12) Presented revised Congregational Governance Structure Chart, compared to May 2013
chart. The chart clarifies who reports to Pastor and who reports to the CBA. The Congregation
elects the council, which sets the Church direction.
C. Treasurer’s Report (Nancy)
1) FLCC: General Giving in November at $21,430 was below the 11-month average of
$22,652. The month-end General Fund balance was $13,351 before Federal payroll tax liability
of $5,317. Accounts Payable was only $1,747 at month-end. Pastor Benefits has been restated
on the Profits and Loss (P&L) to include the Portico benefit payments for Marj Olason. The
September and October charges were posted to October on the Transformational Ministry (TM)
P&L, but not shown on the Church P&L. Now the expenses for all three months are shown on
both reports. Fred Seidel will present the Finance Committee’s recommendations for moving the
Endowment funds to achieve better return. Generosity Pledge Drive for 2017: 82 families have
pledged $192,024 as of 13 December.
2) Ministry Center Lease: Notice on the November accounting adjustments to offset the
February thru August “book entry” expenses of $222 per month. Fred Seidel will be able to
calculate an appropriate amount for “lease operational costs” when negotiating with Kitsap
Mental Health (KMH) next January. Thus, the Lease Operational Costs sub-account now shows
a balance of $1,795.
3) Transformational Ministries Grant: As you can see on the Income and Expense Report,
our TM expenses now exceed the TM Income. Thru November, we have used $6,493 of the
$7,000 TM savings planned for the 2016 Budget. Fred Seidel showed the preliminary 2017
Budget will also draw on TM savings. Some items and/or salaries currently paid from TM funds
will be paid from General Giving.
4) Noah’s Ark Day Care (NADC): Department of Social and Health Services (DSHS)
tuition income of $10,837 was higher in November, but lower than the $13,566 average year-todate.
There continues to be expenses for equipment as they prepare for the “Early Achievers”
status (now required by DSHS). November prints a monthly profit of $2,131 and Year To Date
(YTD) profit of $47,085. At month-end, NADC had $97,402 combined in checking and
savings. They are meeting with other area daycare providers to decide how much and when to
adjust their rates after the January 1st minimum wage increase.
5) Noah’s Ark Pre-School (NAPS): The Preschool had an operating loss of $1,236 in
November, but still has a YTD profit of $8,763. They have a combined $22,651 in savings and
checking at month-end. Current Preschool enrollment is 48 students, and sometimes new
students enroll in the January-March time frame. The teaching assistants and the financial
secretary positions will require a pay raise of $1.00 to $1.47 with the minimum wage increase in
January. Karen Spellman is selling the beautiful Kitsap calendars to raise funds and may add
another fund raiser in the Spring.
6) Designated Funds:
a) Flowers: We paid Gazebo Florists for September and October this week. Kelly
reviewed the income and determined that three payments for flowers had been credited to other
accounts. Wade Schmidt volunteered to systematically remind members before their flower date
that they can pick up flowers after the second service, and that they need to pay the $30. The
Finance Committee recommends that the florist be paid for both November and December
before the year end. If there isn’t enough money in the Designated Funds: Flowers account, the
balance will be journaled from the General Fund and posted as an Altar Guild expense. We need
to support our local small business and give a better witness by paying promptly. We will see
this situation addressed in the 2017 Budget.
b) Carnival Funds: Profit of $1,100 from the August Carnival was journaled to the
Community Aid Fund in November.
c) Coffee / Scholarship Fund: All three 2016 Scholarship students have now had the
$500 deposited to their University accounts.
7) FLCCW Annual Bake Sale, Bazaar, and Santa Shoppe: The event held on December
3rd was a success. The return of the outside vendors provided more income with their table fees.
$450was raised from sales of the generous donations of craft items by our members. The baked
goods supplied by members, the lefse and krumkake, plus the rum and black Russian cakes all
contributed to the successful sale. The net profit of $2,851.82 from the event will be divided
equally between the Community Aid Fund and the FLCCW’s “Global Warmers” to support their
work for Lutheran World Relief.
8) 2017 Budget: The Finance Committee is working on the Church budget for 2017. Fred
Seidel presented a preliminary budget. The final proposed budget will be presented in January,
after we have financial reports for the 2016 year. The Council may need to meet earlier than
January 19th (the usual 3rd Thursday date) so that they can approve the budget for printing in the
Annual Report. The Annual Meeting will be held on Sunday, January 29th, 2017. We need the
final 2016 budget by the 10th of January to allow time to review. This requires the December
report to be provided before the 10th of January. Discussion about when the council should
meet, It was decided that the Council will meet on Thursday, January 12th at 7 p.m.
9) Endowment Fund – Recommend put in ELCA’s Mission Investment Fund (MIF) for full
amount of $11,098.39. That will be for a four year term investment . Since only the income can
be used, the Fund will be moved to a instrument yielding a better return than available at Kitsap
Bank. Nancy motioned that the endowment account be put in the MIF. Dixie seconded the
motion. Unanimously approved by voice vote.
D. CBA’s Report (Paul): The Daycare van stolen – insurance kicks in after 15 days with final
loss at 30 days. Daycare covering by driving personal car. They haven’t decided yet if they will
replace the van if it is not recovered. Plumbing – more problems but okay for present. Working
on parking lot – trying to get bids. Having trouble getting contractors to respond. Most
everything seems to be going better than previous years. Daycare directors are meeting January
second will be discussing price ranges and raise prices in March because of the increase of
minimum wages. Will cost the daycare $50,000 for the year.
E. Transformational Ministry Report (Lorraine): The Transformational Ministry will meet
Sunday, January 15th at 11:30.
5. OLD BUSINESS: (Jeff) – Nothing to Report
6. NEW BUSINESS: (Jeff) – Nothing to Report
7. FOR THE GOOD OF THE ORDER: (Jeff) – Nothing to Report
8. ADJOURNMENT: (Jeff)
9. NEXT MEETING IS SCHEDULED FOR 12 JANUARY 2017 at 7:00 PM.
December 2016 Council Minutes
First Lutheran Community Church Council Meeting Minutes for 15 December 2016