First Lutheran Community Church Council Meeting Minutes for 17 December 2015
ATTENDEES: Jeff Robinson (President), Dixie Douthit (Vice President), Wade Schmidt (Secretary), Pastor Adrian Bonaro, Brad Hayward, Sharon Bacon, Paul Gaudette (CBA), Freddie Nordeen, Nancy Rollins, Deanna Preuss, Cindy Bilyeu, and Troy Cook
ABSENTEES: Lorraine Olson, and Rebekah Tillman,
GUESTS: Karen Spellman
1. CALL TO ORDER (Jeff) 7:08
2. OPENING DEVOTIONS (Pastor Adrian) 7:08
3. APPROVAL OF THE MINUTES FROM NOVEMBER’S MEETING (Jeff) 7:
Nancy Moved. Sharon seconded, Unanimously approved.
A. President’s Report (Jeff) 7:15
1. Review of Council Off-Site Meeting
Trees out front are dying. We need to pull them out, roots and wall. We will replant as soon as they come out. We get a lot of volunteers when we ask for help. Not only do they volunteer for work, we get to meet people and get to know them.
Believe improper pruning might have killed them. We have learned a lot about pruning trees.
B. Pastor’s Report (Pastor Adrian) 7:19
A couple of pushbacks for not having Sunday School during service, so we will still have Sunday School during Lent
Noted that a number of youth have not been coming. A few reasons for that and trying to figure that out.
Preparing for the Comprehensive Review
Have not done much on unpacking the Elder stuff.
Where are we at with the hours of service. A lot of suggestions. Some people want to
move 9 to 9:30 and no one wants to move from 10:30 to 11:00. 9:00 service 40% want to change it, 50% don’t want to change it. 10% don’t care.
C. Treasurer’s Report (Nancy) 7:29 1) FLCC Finances
General Giving improved in November, while expenses were similar to prior months. The phone/internet bill arrived too late for November posting.
After December 15 Payroll and taxes, the General Checking balance is $7,611. Accounts Payable are current with about $720 due before January 1st.
We are thankful for members donating their Thrivent Choice dollars. Thru November, we received $1,310 to FLCC, $371 to NADC, and $614 to NAPS = $2,295 total.
We requested updated options for our church mortgage on Nov 24th, before the Fed increased rates this week.
Our current 5 year ARM at 5% will reset on 9/1/2016
Refinance to 5, 10, or 15 year ARM with rates 3.25% to 4.875%
Refinance to 20 year fixed rate (shorter maturity) 4.875% to 5.375% The finance committee recommends no action at this time.
2) Transformational Ministry (TM) Finances
I misreported TM compensation last month. The $1,400 including payroll taxes covers Nadia at $882 and the $508 “offset” applied to other staff’s wages.
Since our TM Grant funds reduce to $1,250 per month in February, we will need to decide how to allocate those funds and how to budget to use TM funds that will remain from 2014 & 2015 (approximately $14,000)
3) Noah’s Ark Daycare Center (NADC) Finances
The Daycare again had an excellent month in November, bringing their year-to-date profit to $18,845. They also have over $14,000 in savings.
This is a dramatic improvement over last November’s YTD loss of $7,107.
As a reward, staff received one paid Holiday, included in the December 15 payroll.
4) Noah’s Ark Pre-School (NAPS) Finances
The Preschool enrollment in November was 72 students, compared with 43 when school ended last May.
The Cherrydale fundraiser cleared approximately $1,160. Calendar sale income will appear on December’s financials.
Karen is aggressively marketing in the Military/Navy Guide & website, plus the Preschool Guide on the Marconi Kid local websites.
With increased enrollment, and reduced facility use fee & director’s salary, the Preschool has YTD profit of $6,125 vs November YTD loss of $2,287 last years.
5) Designated Funds
Both the west side roof replacement and the parking lot LED light conversion were completed in November, paid from Major Maintenance. The PSE Grant for the LEDs received this week, will be deposited to the same fund.
Carnival income of $1,110 was transferred to the Community Aid Fund in November.
The Community Aid Fund will receive $1,077 this week – half of the FLCCW Bake Sale profit. The other half went to Kitsap Dental Net, a program of SK Family Kitchen.
D. CBA’s Report (Paul) 7:50
Started with pledges for 2016 33 for 74,400
Camera system is functioning with the monitors in my office.
Main entrance, 3 in Parrish Hall. 2 more to sanctuary. Then one facing the preschool main entrance. Additional cameras still need to be installed.
My Computer crashed. Not looking good.
Refurbished Dells that have 8GB and 1TB of memory for $180 are a possibility.
1) Daycare: Very proud. Painting is done.
2) Preschool: Doing well.
3) Church: Landscaping seems okay. More help than previous winters. Getting a lot done.
E. Transformational Ministry Report (Pastors) 8:00
Comprehensive Review and Transformational Profile
People from the Community will be here to talk about how we affect the community
8 people from congregation will be interviewed.
Redoing of our Grant Paperwork.
Questions to discuss. Want input from the rest of the Council.
What things do you think the Congregation would be most resistant to changing? Changing Service Times and Stopping Sunday School
Less Community Involvement
More Attractional Mega-church type activities
What are the barriers that you see to growth in the congregation? Inability to attract new members that want to participate Being a part of an established tradition is not a benefit now Lack of a desire to grow
Need to enhance music and attract more youth
What is the congregation’s greatest strength? Community involvement: Garden, Daycare Willingness to help like the Blanket Drive Everybody is willing to help, they just need to asked. Not afraid of change. Open to different things. Tenacity / Determination / Resilience
Very relational member-to-member
Location. Not in downtown, easy to get in and out Always something going on
Describe the congregation’s worship life: style, resources, instruments and participants Two different services
Not into ritual, but into the meaning of church
5. OLD BUSINESS: 8:23
A. Camera/Security System Installation – Good Progress, more to be done.
B. PreSchool and Daycare Painting Plans – Good Progress, more to be done.
C. Corrective actions regarding the findings from the DSHS audit of the daycare
Last audit came in and there were many problems. They could not find the records they were looking for and we did not have. We sent them the whole packet including instances where we failed to bill. We have been audited for last March and it was only $35 due to one day of inaccurate records. Still might have some errors, but hopefully any errors will be few and small. The two co-directors are a nice complement to each other. We have a contact in DSHS and we should not be afraid of the auditors. We are contacting her several times a week. Believe that she feels we are being open and honest and knows we will contact her with questions and issues rather than trying to hide them. In one year, since the council had to take charge in the Daycare, things are significantly better. Still might have a problem with past items, but current and future we are fine. There is money in the bank and the amount is increasing. Possibly looking at a few merit raises next year. They want to show the Council that they are responsible and in charge.
6. NEW BUSINESS: 8:50
A. Draft budget for Council discussion & approval: Reviewed the draft budget. Several proposals for small changes, but overall the budget looks good.
B. Discuss the Annual meeting date (not 07 Feb as that is Super Bowl): Proposed Jan 31st at 0930. Need to meet before to discuss Budget. Next meeting will be 12 Jan, 1900
C. Status of the bus and U-Haul Truck: Getting towed Date TBD to Stokes. Stokes has a person that might be able to get them running.
D. Trees in the Front of the Church need to come down, replaced with Fruit Trees. E. Mortgage Ideas, Options, and Plans will be discussed at a later meeting.
F. Upstairs Work that needs to be done: Tabled until next meeting,
7. FOR THE GOOD OF THE ORDER: 9:48
Pre-school will provide a brunch after the Congregation Meeting.
8. ADJOURNMENT: 9:50
9. NEXT MEETING IS 12 JANUARY 2016
Note: The next meeting data has been revised to Thursday, 14 Jan prior to these minutes being approved.