First Lutheran Community Church Council Meeting Minutes for 17 March 2016
ATTENDEES: Jeff Robinson (President), Dixie Douthit (Vice President), Pastor Adrian Bonaro, Brad Hayward, Sharon Bacon, Paul Gaudette (CBA), Freddie Nordeen, Nancy Rollins, Deanna Preuss, and Cindy Bilyeu. Wade Schmidt (Secretary) came late at 7:30PM
ABSENTEES: Lorraine Olson, and Troy Cook
1. CALL TO ORDER (Jeff) 7:07PM
2. OPENING DEVOTIONS (Pastor Adrian)
Went around the room discussing Highs and Lows for each person.
3. APPROVAL OF THE MINUTES FROM FEBRUARY’S MEETING (Jeff)
Nancy Rollins Motioned for Approval of the minutes. Sharon Bacon Seconded the Motion. Unanimously Approved.
A. President’s Report (Jeff)
1) Covered play area. Showed photos and is researching a play area that has solar panels on top. They generate more power than they use and thus we can get energy credits for selling energy back to Puget Sound Energy..
2) The Bus will be auctioned soon as is.
3) Front Yard Work. Next up is to grind the stumps and put in replacement plants
4) Jeff will be scheduling with the Preschool about when the toilets will be replaced.
5) Annual Congregation meeting will be 01 May.
B. Pastor’s Report (Pastor Adrian)
1) Lent and Easter. Usually very busy. This coming Sunday will be the last of our new format. Looking for feedback on that. We will have a survey after Lent. Easter Services will be at 8:00 AM, 9:30 AM and 11:00 AM. These will also be the times for Summer. After review of the survey, the times for Summer worship may change from the current 9:00 & 10:30. (FYI – I checked with Adrian & here is his response: A survey will be going out soon to ask people’s opinions on a time change. Not set in stone. Thanks for checking)
2) Supervising Accountant, Patty, wrote a rather negative letter regarding the firing of Mary. Some of the stuff is unfounded and some of it needs to be addressed. We are taking steps to deal with the items we feel need to be addressed. Do we have all the documentation. Yes. She sites a hostile work environment. There are some personnel issues involving the recent separation of the two accountants. The church is conducting an investigation and will follow up with recommendations for appropriate action.
3) Also in the letter is that Paul could be better at handling his anger. While not admitting this is true, Paul has volunteered to attend an Anger Management Course.
34) Karine Corrinne is doing well and enjoying the job. Karine Corrinne has developed a registration document for people staying on the property. This arose due to an RV and several cars being used as living quarters for an extended period of time and it has warn worn out a lot of good will among the congregation. Resolved to let people stay a maximum of 3 nights, Monday-Friday only. Can only stay twice a year, and cannot be within six months. Electrical charging can only be done once by reservation. Dixie and Sharon met with the Daycare and they had a lot of questions. Some have pets and allowed them to be around the church without leashes. Discussed many options. No illegal drugs or alcohol. It is a complicated situation. Need to figure out how to deal with the people. For most people that come here, we have them sign the document that is strict and to allow them to stay longer if they are behaving. The Council reviewed the document and suggested possible changes.
C. Treasurer’s Report (Nancy)
The New Book Keeper new bookkeeper, Sirena Mitchell, has found our accounting System more advanced than expected. She said it is like Patty & Mary had taken QuickBooks Pro “to the max”. As of this afternoon, there were still a few corrections to be made to the January Financial Reports, with results very close to the “draft versions” sent to the board in February. Sirena is still working on the February financials, so I am unable to prepare the usual reports and comments. I do have the Designated Funds Report.
1) FLCC Finances: General Giving in February was $24,242. Due to the bookkeeper change accurate figures for expenses are not available at this time, but will be provided as soon as they are available.
2) Ministry Center Lease: After making the one-time payment of $9,000 to the Tenant, using funds in the Lease Operational Cost sub-account, we can expect to see an account deficit all year. b. Remember that we returned the excess funds collected to cover potential property taxes, and we had not been able to set aside those funds in 2014. Operational Cost income was set aside in a sub-account in 2015. The Remaining $468 owed reduces Kitsap Mental Health’s monthly payments from February 2016 thru January 2017 to the base lease of $4,092 plus $414 adjusted operating cost. Operational Costs are projected to be about $470 per month.
3) Transformational Ministry (TM) Finances: Transformational Ministry funds covered payroll for Jacob Hassebrock, the “Youth Leader in Training”. Beginning in March, Transformational Ministry will also cover the salary for our new Community Resource Coordinator, Corrinne Criss, and our new Visitation Pastor Jon Olson.
4) Noah’s Ark Daycare Center (NADC) Finances: The Daycare had another outstanding month in February, but I don’t have confirmed amounts for their total expenses. At month end, NADC had $20,252 in general savings, and an estimated $47, 283 in checking.
5) Noah’s Ark Pre-School (NAPS) Finances: The Preschool continues to show a profit in February. Even with the usual changes of individual students, total enrollment remains 70-73 students.
6) Designated Funds: The sanctuary heating system required emergency repairs in February at a cost of $2,256.01, paid with Designated Funds: Major Maintenance. Housing/Food for the Poor sent $3,400 in February to Haiti to build one house. in February. The new trees for the front driveway were paid for with donations of $340 in the Miscellaneous Pass Thru account, and $73.75 from the landscape account.
D. CBA’s Report (Paul)
Accounting has been a challenge and Paul has been helping Sirena. Sirena has been putting in more hours, but it should be short lived
1) Daycare: Replacing things slowly over time. Painted big rooms and the halls. We have a bid for painting the classrooms about $3700. Does the counsel need to approve? Brad motioned that we authorize the Daycare to spend their money to hire a contractor to paint the classrooms. Dixie seconded. Unanimously approved. Started meetings between Daycare and Preschool. After just one meeting they are now coordinating and tensions are reduced. Amanda is now expecting a baby in September. She will be out a month and then enroll her child in Daycare. Heater is now fixed.
2) Preschool: Nothing to report
3) Church: Nothing to report
E. Transformational Ministry Report (Pastor)
Still waiting to get the Synod review back. We received the preliminary, but we are waiting on the final copy. Have to submit the request for another 3 Year Grant in April. It is being worked as much as possible. Intend to ask for more than we received last time, requesting for “Big Ticket” items such as expenses for a seminary intern.
5. OLD BUSINESS:
A. Status of the bus being hauled away
B. Mortgage Ideas, Options, & Plans – Need a plan. Asked Finance Committee to prepare a timeline for the decision to either refinance to a different term ARM or to a fixed rate mortgage. Current ARM will reset on September 1, 2016.
C. Backfilling Rebekah Tillman’s position on the council. Rebekah’s position will remain vacant until the Annual Congregation Meeting. Dixie’s current term ends in May, and she has agreed with the concurrence of the Council to then fill the remaining one-year of Rebekah’s term. The person elected to fill the empty position will then serve a full 3-year term which is Dixie’s term that is ending in May.
6. NEW BUSINESS:
A. Website. We are having someone develop a website. Should be up any minute.
B. Policy for RVs and other guests wanting to stay on FLCC property. Already discussed.
7. FOR THE GOOD OF THE ORDER:
8. ADJOURNMENT: 9:05PM
9. NEXT MEETING IS 21 APRIL 2016