First Lutheran Community Church Council Meeting Minutes for 14 January 2016
ATTENDEES: Jeff Robinson (President), Dixie Douthit (Vice President), Wade Schmidt (Secretary), Pastor Adrian Bonaro, Sharon Bacon, Paul Gaudette (CBA), Freddie Nordeen, Nancy Rollins, Rebekah Tillman, Deanna Preuss, Lorraine Olson, and Cindy Bilyeu.
ABSENTEES: Brad Hayward, and Troy Cook GUESTS: Fred Seidel
- CALL TO ORDER (Jeff) 7:05pm
- OPENING DEVOTIONS (Pastor Adrian)
Pastor discussed one of the recommendations of the Review Team: To have a “Church Bible
Verse” that helps to frame what we do here.
3. APPROVAL OF THE MINUTES FROM DECEMBER’S MEETING (Jeff)
Nancy moved. Freddie seconded. Unanimously Approved.
A. President’s Report (Jeff) 7:14PM
Not a whole lot to report.
U-Haul truck has been towed to Stokes.
Bus will be towed next week.
Trees out front are dead and are supposed to be cut down.
Cut them off at ground level. Put in flower boxes and flowering trees. Type of tree will
be determined later.
On Ash Wednesday, Feb 10th, we are in line to provide soup. Need six or seven pots of
soup. Seven people volunteered. We will also need to provide milk & rolls.
B. Pastor’s Report (Pastor Adrian)
First Sunday will be put on by confirmation kids.
Tuesday before Ash Wednesday, a Mardi Gras Event on 9th of Feb. 6-730PM. There will be entertainment and games, with special acts put on by the Youth. Donuts. Since it will be opened to the community, all food has to be store bought.
During Lent there will be “Faith 5” during the soup supper at 6:30, followed by the Holden Evening Prayer service at 7:15.
Annual Meeting Agenda was discussed.
Nadia is stepping down as Resource Coordinator and Youth Director. Pastor is gathering interviewers and interviewees, and plans to involve the youth in the interview process. 4 people have applied for Youth Director.
3 people have applied for Resource Coordinator. 1 is currently shadowing Nadia to learn the job.
Resource Coordinator is 15 hrs/week, Youth Director is 10 hrs/week. Kelly has volunteered as a temporary Youth Director.
Transformational Review team of five came out. Impressed with our facilities. Then toured the town. They met with community leaders: Sheriff, Supt of Schools, KMH, Coffee Oasis, Head of Kitsap Family Housing, and many more.
Met with a congregational team of 8 people. It went well, we got a lot of information. Heard recommendations and affirmations.
We scored as high as a church has ever scored in one of these reviews.
In April, we can apply again for possible 1-time funding of creative projects.
C. Treasurer’s Report (Nancy) 7:35PM
1) FLCC Finances
- General Giving was disappointing in December at $19,921, compared to the
January thru November average of $22,706. Expenses were similar to prior
- After January 15 payroll & taxes, the General checking balance is $8,182.68 and
Accounts Payable are current, with about $600 due before February 1st.
- General Fund giving in 2015 was $11,691 less than received in 2014.
- Pledges: It is difficult to prepare a realistic budget when the number and amount
of pledges is so much below the 2015 number.
2015 Pledges: 84 family units = $201,064 as of 25 Jan 2015 2016 Pledges: 65 family units = $156,720 as of 14 Jan 2016
- Without the Lease income and Transformational Ministry Grant, we would be unable to pay staff and cover expenses.
- My personal opinion is that we should not offer pay raises this year. We are obligated to pay an additional $1,646.28 in Pastor’s benefits, increasing Employee Compensation without any increases in pay.
2) Transformational Ministries (TM) Grant
- Payroll expense for Nadia’s TM position & the $508 “offset” for the other staff
was the major expense of the month. TM also covered advertising and the
monthly $50 to SK Family Kitchen.
- The year-end TM balance of $14,347 is available to cover expenses which exceed
monthly income amount of $1,250 beginning February 1st.
3) Noah’s Ark Daycare Center (NADC) Finances
- The Daycare had an outstanding month in December, bringing their year-to-date
profit to $29,376.
- Only a dramatic increase in 2014’s December receipts resulted in $5,697 profit for
2014. What a difference a change in management and financial systems can produce! A special “thank you” goes to Dixie Douthit, Sharon Bacon, and Paul Gaudette, plus the new Daycare Co-Directors Bree Armentrout and Amanda McKinney.
- NADC had over $14,000 in savings and $35,813 in checking on December 31st.
Q: With the apparent financial savings, is NADC looking at increasing salaries.
A: From Paul & Dixie – Yes, we are. We gave the staff 1 paid holiday in November, and we are watching the finances to see if we can give them one or two more paid holidays. We are also looking into giving them merit raises.
4) Noah’s Ark Pre-School (NAPS) Finances
- The Preschool continues to show a profit with $7,736 for 2015, compared to the
$2,443 loss in 2014.
- It’s exciting to see the increased enrollment and energy for the program.
5) Designated Funds
- The Preschool continues to show a profit with $7,736 for 2015, compared to the
- There is a $71 deficit in the Flowers Fund. Deanna Preuss has volunteered to remind donors that they have signed up for flowers, the amount to be paid, and that they can pick up their flowers after the second service. If no one has signed up, there will be no flowers that Sunday.
- I have reviewed the Miscellaneous Pass Thru account. There are some small balances and one small deficit that should be cleared, but decisions can wait for a future meeting (when we’re not working on the annual budget).
D. CBA’s Report (Paul) 7:46PM
1) Daycare: We just learned about all the good stuff above. We have two really good people down there now taking care to watch over the finances and the payments and the billings. We are holding to the 3-strike policy and holding parents accountable for the behavior of the kids. The daycare is full with a waiting list, and doing great.
2) Preschool: Doing well. Worked out well for Christmas break since Preschool was closed, NADC took the schoolers into the larger area where yhey were actively engaged. Determined that we were not charging the schoolers extra when they were here all day over breaks. We will be doing so for future breaks.
One recommendation from the Transformational Review team was for the Preschool or Daycare to pay up to 15% for usage fees.
Due to the recommendation, we will increase the Daycare usage fee from $900 a month, to $1125.00 per month, to be reexamined each January.
3) Church: The parking lights both in front & back of the church are shorting out – hope to have fixed this week. Nothing else significant.
E. Transformational Ministry Report (Lorraine)
A lot of the discussion was focused on the Review Team and their draft comments and initial feedback. Once the report is finalized, we will provide it for the Congregation.
5. OLD BUSINESS: 8:05PM
A. 2016 Budget – Review and Approve
Provided a revised budget based on the comments and suggestions from the previous
Income will be reduced due to refunding operational cost allowance for taxes to KMH
and reduced TM funds
Based on the history of the work being conducted and the time needed to do the job, Sharon moved that the regular work week for the CBA be increased to 25 hours.
Rebekah seconded. Discussion revealed the 2015 budget provided for the CBA to have 20 hours plus a “temporary” 5-hour increase. This motion would make the 5-hour increase permanent. Unanimously approved.
Sharon moved that we approve the proposed 2016 budget compensation plan with the 2% salary increase. Freddie seconded. Unanimously approved.
Deanna moved to approve recommending the budget to the congregation as presented. Unanimously approved.
- Status of the bus and U-Haul Truck – Discussed earlier
- Trees in Front of Church need to come down, replaced with Trees type is TBD
- Mortgage Ideas, Options, & Plans – Did not discuss. Still need a plan
- Upstairs Work that needs to be done – Did not discuss. Still need a plan
- Parking Lot needs a lot of work – Did not discuss. Still need a plan
6. NEW BUSINESS:
One item mentioned above during Old Business was the possibility of putting in a wood floor in the main room.
- FOR THE GOOD OF THE ORDER:
- ADJOURNMENT: 9:05PM
- NEXT MEETING IS 18 FEBRUARY 2016