First Lutheran Community Church Council Meeting Minutes for 16 February 2017 FINAL
Attendees: Jeff Robinson (President), Dixie Douthit (Vice President), Pastor Adrian Bonaro, Sharon Bacon, Nancy Rollins, Jim Demott, Wade Schmidt (Secretary), Troy Cook, Fredericka Nordeen, Marcie Martin, and Cindy Bilyeu.
Absentees: Pam Hess, Lorraine Olsen, and Paul Gaudette (CBA)
1. CALL TO ORDER (Jeff) (7:07PM)
2. OPENING DEVOTIONS (Pastor Adrian): Highs and Lows of all present
3. APPROVAL OF THE MINUTES FROM JANUARY’S MEETING (Jeff)
Jim motioned that the minutes from the January meeting be approved with the discussed
change of $9,207 to $8,487 in paragraph 4.C.4).
Marcie seconded the motion. Unanimously approved by voice vote.
A. President’s Report (Jeff):
1) Thanked Dixie and Wade for taking the Congregational Meeting. He has received lots of phone calls and people telling him that it was a very upbeat meeting and they really enjoyed the meeting
2) Lorraine’s resignation. Officially accepted her resignation. Need to find a relief. Sue Seidel has stated she wants to run for a council position, but wants to wait to be elected in May.
3) We discussed again taking the council from 12 members to 9 members. The only people that seem to have an issue with it are those that want it to match the same number of apostles. Not sure we can make it happen.
4) We also discussed the rules associated with the Constitution changes and required voting. We will likely update the constitution at a Special Congregation meeting later this year.
5) Determined that the May Congregation Meeting Date will be May 7th.
B. Pastor’s Report (Pastor Adrian)
1) New Members: We have seen a lot of new people. Patricia and Scott McDougall, and
their three grandkids. :Lynn Rempert from Chicago. Retired. Comes to Bible Study
Scott Griep and Kelly McAnally. Dawn Sabatelle-Burnam and Tom Burnam, and their five kids: Anthony, Isabelle, Jessie, Kara, and Thomas.
Nancy motioned that we accept the new members.
Marcie seconded the motion. Unanimously approved by voice vote.
2) We intend to have a vitality Survey with the Bulletin this Sunday.
3) Discussed the Lent Schedule. Council will host Soup Supper on the 1st Wednesday of
Lent, March 1st.
4) Upcoming Listening Campaign from the Transformation Ministry Team will be after
Easter. March 10th & 11th, some for the Transformation Team members Jeff, Sharon, Dixie, Marcia, Lorraine and Pastor Adrian will be attending the “Imagine” retreat in Seabeck.
5) Video Mixer in the Sanctuary is dying. Bought a new one for $1,000. Set it all up this week.
6) Severe weather shelter: Have about $3,000. Activated 8 or 9 times, but only used 3 or 4 days. We will have mats next Fall, but will not purchase them until the Fall. Faith Alliance continues to meet. They are going to become a think-tank support group. Not going to be in charge, but instead will support others.
C. Treasurer’s Report (Nancy)
1) FLCC: General Giving in January was $25,526, with another significant increase in
Simply Giving (Vanco) receipts. In 2016, only May’s income was higher. The month-end General Fund balance was $24,213 before Federal payroll tax liability of $6,329. Accounts Payable was $7,683 at Month’s-end, mostly because of the annual insurance bill, which will be paid over ten months. Generosity Pledge Drive for 2017: 97 families have pledged $123,800 as of 02 February. This financial situation is encouraging, especially as the General Fund takes on expenses previously paid with TM funds. It’s wonderful to have a “Cushion” when paying the bills.
2) Ministry Center Lease: Fred prepared the annual Operational Costs Statement as required by the lease agreement. He determined that the amount collected February 2016 thru January 2017 was $385 in excess of the actual cost, so that amount will be refunded by reducing the operational charges during 2017. The new monthly Operational Cost amount beginning in February is $428, Fred also prepared the “Request for Lease Extension” document that Kitsap Mental Health (KMH) must sign and deliver not less than 180 days prior to expiration of the lease term (due March 4th) giving notice if they do or do not want to extend the lease. The Finance Committee decided to adjust the amount transferred monthly to the Lease Operation Cost sub-account. Since the known costs (insurance, pest control, and storm water) average about $247 per month, we will transfer just $250. That will leave $178 in the General Fund to cover Paul’s management, landscape work, etc. (expenses that are already included in the General Fund budget. The transfer amount will be revised if the “known costs” increase.
Question: Did we decide to the raise the rent?
Answer: Not at this point. First we have to do a market analysis. Then we can discuss a possible increase in the negotiations this summer.
3) Transformational Ministry Grant: Most changes in TM vs General Fund expenses take effect in February with approval of the 2017 Budget. The first $2,000 of Deacon Marj Olason’s 2017 compensation will come from TM funds. To simplify bookkeeping, beginning in February her benefits will come from the General Fund, while any remainder of the $2,000 will come from TM. Most ministry expenses (Family Kitchen, advertising, devotionals, etc.) will be paid from the General Fund, beginning in February. Income from the new 3-year grant should begin in February.
4) Noah’s Ark Day Care (NADC): Daycare income in January was almost $43,000. With the increase in minimum wage to $11/hour, all employees received $1.53/hour increase, rather than only those making less than $11.00/hour. Total payroll costs was $3,356 more than in December. There is still no indication if/when DSHS will increase their payments per child. January prints a monthly profit of only $598. At month-end, NADC had $97,547 combined in checking and savings.
5) Noah’s Ark Pre-School (NAPS): The preschool had an operating net income of $1,773 in January, partly as a result of the brunch fundraiser. The expenses for the brunch will print on their February report. They have a combined $24,528 in savings and checking at the end of the
month. An email was sent about the Preschool facility use fee yesterday. When we increased the fee to $460 beginning October 1st, 2016, the motion said it would be subject to review in January 2017. Karen Spellman provided a letter requesting to reduce the fee by 25% to $345 per month (retroactive to January 2017) with information to justify the reduced rate.
Nancy motioned that the Preschool facility use fee be reduced by 25% to $345 per month retroactive to January 2017 and to be reviewed again in September.
Wade seconded the motion. Motion was unanimously approved by voice vote.
6) Designated Funds: Flowers – Good News! We have already paid Gazebo Florists for January and February. All charges for 2016 were paid before December 31st, after being slow to pay for several months. The Balance Sheet still prints a difference of $10 between asset and liability for Designated Funds. Sirena is researching the discrepancy.
D. CBA’s Report (provided by Pastor Adrian):
1) We received a number of bids for the parking lot.
2) HVAC had an odd sound. Nothing to report though.
3) Backordered parts on the men’s urinal.
4) Sanctuary off to the right speaker, a small crack in the wall. It looks like the cover is
slightly lower. Water was dripping there prior to the roof being replaced.
5) Good news is that the facilities are in good repair. We have had the money as things
6) Lights in the Parking Lot. When we redo the parking lot, we will run power from the
sign to the light. Possibly put another light in on the side of the parking lot. Need to move forward. Paul asked someone to look into and they will be getting back to him. Insurance came out to look at what we are doing, and they are happy and are going to have other churches come look at us as an example of best practice.
Question: Did we find the van?
7) The daycare fee will be raised. Going to a straight $50 per child per month rise to pay
for the new minimum wage. Next January they will have to raise rates again due the higher minimum wage in 2018.
E. Transformational Ministry Report (Pastor Adrian): Meeting this Sunday mostly focusing on what we are doing in the Listening Campaign. We have set a primary goal that people feel like they are being heard. We want people to know what is going and that their opinions are being heard. Listening campaign will be in March.
5. OLD BUSINESS: (Jeff): None
6. NEW BUSINESS: (Jeff)
A. First Wednesday in Lent the Council will serve soup, that will be March 1st.
B. New Candle Lighters for the Acolytes. Discussed needing them. I will have the Alter Guild officially request replacements.
C. Nominating Committee. Cindy will Chair.
D. Discussed the Proposed Constitution Changes required to incorporate the changes required by the Model Constitution for Congregations by the ELCA.
E. The Council will meet on March 9th to review the Proposed Constitution Changes. That meeting will start at 6pm. And we will be moving the March 16th Meeting to March 23rd.
F. Somebody needs help from somebody. Advice team. Having a group of people that help and provide advice for just about anything. Do I need a new roof or just a repair? Does my wall need fixing or someone to help me with either the bids or what to do? Help with cooking. Grief group showed that the women who lost their husbands who did everything no longer have anyone to reach out to. Having a person that they could call would be helpful. More to follow. Other possible ideas – Budgeting for the high school age and twenty-somethings would be helpful.
7. FOR THE GOOD OF THE ORDER: (Jeff): Nothing to Report. 8. ADJOURNMENT: (Jeff): 09:10PM
9. NEXT MEETING IS SCHEDULED FOR 09 MARCH 2017 at 6:00 PM TO REVIEW THE PROPOSED CONSTITUTIONAL CHANGES.