First Lutheran Community Church Council Meeting Minutes 20 July 2017
Attendees: Steve Atkinson (President) Marcie Martin Brenton Campbell Troy Cook Pam Hess Paul Gaudette (CBA) Nancy Rollins (Treasurer) Jim Demott Mary Benbow Fredericka Nordeen Sue Seidel Pastor Adrian Bonaro Jeff Robinson (Vice President) Wade Schmidt (Secretary)
1. CALL TO ORDER (Steve) 7:00PM
2. OPENING DEVOTIONS (Pastor Adrian): Highs and Lows of all present
3. APPROVAL OF MINUTES FROM 17 JUNE COUNCIL MEETING (Steve)
Nancy indicated that the HR section wording for the June minutes needed further review. Nancy motioned that approval of the June minutes be tabled until the wording was amended.
Sue seconded the motion. The motion was approved unanimously by voice vote. 4. REPORTS
A. President’s Report (Steve Atkinson) Steve reported that he was meeting with Pastor Adrian each month on Thursday of the week prior to the council meeting. The purpose of the meeting is go over the proposed agenda and ensure all required items are included. Sue suggested that there be an announcement on Sunday prior to the meeting asking if there were issues that the congregation would like to have the council address. Everyone agreed that this was a good idea and moving forward the announcement will be made.
Steve also suggested that a possible synopsis of the council meeting could be printed in the monthly newsletter, or otherwise be made available to the congregation.
B. Pastor’s Report (Pastor Adrian)
1) Pastor Adrian reported that there was one new member (Patrick Wall) for council
approval. A motion to approve was made by Nancy, seconded by Sue, and approved by all. 2) Pastor indicated that he was happy with the parking lot and with the work done by
Global Paving. He also mentioned that comments from the congregation were generally positive.
3) Pastor talked about the summer schedule and the focus of his sermons being on the Apostle’s Creed.
4 Pastor said that the folks working on our fourth carnival were working like a “well-oiled machine.” The planning has been going great and the tie in to VBS is a nice positive. People will be able to tour a tiny house in our parking lot, and Corrinne will be there to share information.
5) The amp and equalizer are working fine for now and we will see how that plays out in the future.
6) The listening campaign will be kicking off with an announcement at the outdoor service on August 20th. The campaign is geared to engage as many people as possible with face to face conversations and will help us plan effectively as to where we are going as a church. The conversations will take place from August 27th through November 12th. In the future there will be announcements about the campaign at services and an insert is planned for the bulletin.
7) The Homeless Action Team is on break for the summer and will resume their activities in September… They will be reading the book Evicted: Poverty and Profit in the American City by Matthew Desmond.
8) Blast Off Sunday will be Labor Day Weekend September 3rd and includes blessing of the backpacks
9) Tiny houses, check went out in early June. – Public hearing went ok with some pushback. Area suggested is on Taylor Street. More education needed for the public. Fifteen houses have been paid for with funds from 10 organizations, with 6 houses already built.
10) Afternoon potluck went well, 15 people attended
11) Women’s Mystery lunch with 20 attendees also went well
12) August 20th outdoor service is going well, Pastor George has a speaker
13) A bicycle group raising money for charities is passing through Port Orchard on 14 & 15
August, staying at the Methodist church, and FLCC will provide 2 meals: HAT (Homeless Action Team) will prepare one of the meals; looking for volunteers for second meal.
C. Treasurer’s Report (Nancy)
1) Audit Committee: Still waiting for the Audit Committee’s final report. I expect to have it
to present at the August Council meeting.
2) FLCC: General Giving in June was improved at $22,410 but still below the 6-month
YTD average. With completion of the parking lot, I am hopeful that general giving will improve. The month-end General Fund balance was $25,707 before Federal payroll tax liability of $5,570. Accounts Payable was $4,271 at month-end.
3) Ministry Center Lease: The missed amount for the new monthly Operational Cost was corrected in July, so you will see a larger payment on the financials next month. Renewal of the three year lease should happen in August. Marcie Martin will assist in preparing the market survey and the proposed new lease terms.
4) Transformational Ministries Grant: In addition to Corrinne’s salary, TM paid for an advertising banner, gift Bibles, and the thank you gift to the anonymous donor of $55,000 for the new parking lot.
5) NADC – Noah’s Ark Daycare: Daycare income was $43,862 – slightly less than May’s income. Total payroll costs were higher, because additional staff is needed with school age children in care all day. Expenses included preparation of the new staff lounge, children’s furniture, and craft items to keep the school age children entertained. June prints a $3,328 loss, but a year-to-date· profit of $17,019. At month’s end, NADC had $112,708 combined in checking and savings.
6) NAPS – Noah’s Ark Preschool: The Preschool had a net operating profit of $794 in June, and YTD income of $4,547. The school year ended in May, but some tuition wasn’t received/deposited until June. In June, they also received some tuition for the two July Summer Camps. Karen said the Camp’s first week was very successful with a record 11 students. The June Rummage Sale was a great success, raising $1,908. Another fund raiser will be the sale of Preschool t-shirts (they were a July expense). The Preschool had a combined $27, 731 in savings & checking at month-end.
7) Designated Funds:
a) The Community Aid Fund helped several individuals with utility bills, partial rent,
and a campground spot for the family who were victims of a housing scam. Tiny Houses/Cottages: the fund paid $1,821 for the build kit in June.
b) Major Maintenance – no expenses in June, so 6/30 fund balance was $12,931.
c) Parking Lot Fund – The fund balance was not quite enough to cover the $74,338 check to Global Paving, so the additional amount needed came from Major Maintenance. Any parking lot funds received later will reimburse Major Maintenance. Today, the Daycare donated $1,000 to the Parking Lot Fund.
d) Vacation Bible School/First Kids – still has a deficit of $174, but we are receiving registration fees. Some expenses, above income, may be paid from the Church General Fund under a new category: Church Ministries/Education/VBS. We may want to budget “seed money” for VBS in 2018. No fund raisers were held to support VBS this year
8) Checking Account Signers: As you know, with the change in officers, we need to update the approved signers for all the church accounts: I’m still waiting for the forms from Michael Whitehead for the Youth Checking account. Denael Whitehead said she didn’t want to be an additional signer for that account. I hope to have this process completed soon. Fortunately, most of the signers were already authorized with the bank – and I’m almost always available to sign.
D. CBA’s Report (Paul)
1) One Daycare glass door was broken by a rock from a car driving in the parking lot. The
door has been repaired.
2) New counters have been installed for the day care. There is also a staff lounge for the
daycare and preschool staffs.
3) The leadership has changed with Amanda as the sole director and Bree as her assistant.
Bree has assumed the duties of a teacher.
4) Paul has completed an infant CPR class which allows him to help as needed in the
5) A cemetery niche has been donated to the church and is available if someone in the
congregation has the need.
6) Still working on sun sails
7) Lease negotiation is still in process, Marcie will do a market analysis.
8) Starting to get bids to pressure wash the building.
9) The north side of the Fellowship Hall roof will be replaced in early fall, completing the
6. OLD BUSINESS (Steve)
Denael is looking for the perfect box that will serve as our suggestion box. This item will
be carried over in old business until the box is in place.
7. NEW BUSINESS (Steve).
Steve presented an idea as to how the council supports the various ministries. We discussed
establishing a council liaison for each of the different ministries (care, outreach, education, 3
First Lutheran Community Church Council Meeting Minutes 20 July 2017
youth, etc.). Each ministry person is assigned one council person, they can come to them for help,
- Bring their issues to the council in addition to the Pastor
- The concept better connects the ministries with the council, for organizational help or
resources, but mainly for advice.
- The next meeting will have a list of everything-all ministries
8. FOR THE GOOD OF THE ORDER (Steve). Nothing to report.
9. ADJOURNMENT (Steve)
Jim Demott motioned that we adjourn the meeting. Sue seconded the motion. The motion was unanimously approved by voice vote of all members present.
10. NEXT MEETING IS SCHEDULED FOR AUGUST 17, 2017, THURSDAY, 7:00 PM